Secondary Reading Council of Florida
An Affiliate of the International Reading Association Bylaws
ARTICLE I – Name
The council shall be called the Secondary Reading Council of Florida (hereinafter SRCFL), and shall be a professional organization for individuals who are committed to the provision of guidance in all situations in which reading serves as a vital aid to learning; successful and appropriate-secondary reading instruction, to the improvement of secondary reading programs, and effective literacy instructional procedures for meeting both the developmental and remedial needs of adolescent learners.
ARTICLE II – Purpose of the Secondary Reading Council of Florida (hereinafter “SRCFL”)
The purposes of the council shall be to:
- encourage the study of reading problems in secondary educational levels;
- stimulate and promote research in developmental, creative, corrective, and remedial reading;
- study the various factors that influence progress in reading;
- publish the results of pertinent and significant investigations and practices;
- assist in the development of more adequate teacher-training programs;
- act as an intermediate clearinghouse for information relating to reading;
- disseminate knowledge helpful in the solution of problems related to reading;
- promote membership in and partnership with the Florida Reading Association, and the International Reading Association, and to support activities related to secondary reading;
- improve the quality of reading instruction at all levels by:
- Encouraging the study of the nature of the reading process,
- Stimulating, promoting, and publishing research dealing with all aspects of reading,
- Acting as a clearinghouse for information relating to reading, quality teacher education programs, both pre-service and in-service,
- Sponsoring conferences and meetings;
- promote mutual understanding and cooperation among educators at the secondary level and with individuals in other organizations and institutions having interest in reading
ARTICLE III – Membership and Dues
Section 1 –Eligibility: Membership in the council shall be open to all persons committed to the teaching of reading/literacy.
Section 2 – Active Members: Membership in the council shall become effective upon payment or dues and run for the fiscal year beginning July 1, and ending the following June 30.
Section 3 – Council Dues: Dues for annual membership in the council shall be set by the Board of Directors with the approval of the assembly. Dues are payable to the membership chairperson for the fiscal year on or after the July 1 start date of that year.
Section 4 – Arrears: Any member who has not paid local dues by July 1 becomes inactive. A member whose dues are delinquent should be notified immediately, before the name is eliminated.
Section 5 – International Affiliation: Membership in the International Reading Association shall be strongly recommended. Dues in the International Reading Association, may be paid directly to IRA Headquarters.
ARTICLE IV – Officers
Section 1 Officers. The elected officers of the SRCFL shall be the President, President-Elect, and the Vice President. The Secretary, Treasurer, Membership Director shall be appointed by the President with the approval of the Executive Board. These officers, plus the immediate Past President, shall serve as the Executive Committee. Any SRCFL member in good standing, who is a member of IRA, is eligible for election to an officer position. In circumstances where the president elect cannot serve the subsequent term as president, nominations from the board of directors and committee chairpersons will be made to the current board of directors.
Section 2 – Duties of President: The president shall act as the executive officer of the council. The president shall preside at all meetings of the council, shall act ex officio as chairperson of the Board of Directors, and shall exercise general leadership and supervision over the affairs of the council, implementing its purposes. The president shall sign all contracts and other instruments on behalf of the SRCFL.
Section 3 – Term of Office: The term of office of the President shall be one year. The president shall then automatically succeed to the office of past president for one year, which serves as advisor to the new president.
Section 4 – Duties of the President-Elect: The president-elect shall work jointly with the president and committee chairpersons to implement all duties of the presidency in preparation for assuming these duties the following year. This role will be a one of apprenticeship to become president.
Section 5 – Term of Office: The term of office of the president-elect shall be one year. The president-elect shall then automatically succeed the office of president for one year.
Section 6 – Duties of Vice President: The vice president shall serve as chairperson of the Program Committee, shall coordinate internal programs, and fulfill such other duties as are assigned by the Board of Directors. Should the office of president become vacant, and there is no president-elect, the vice president shall become president immediately and shall serve the unexpired portion of the president’s term in addition to the year for which the vice president was elected. In the event that, for any reason, the vice president is unable to assume the duties of president immediately, the vice president elect shall assume the duties of the president. The vice president shall serve as a member of the board of directors and assume and perform the duties of the president in her/his absence. The vice president will provide support and information related to literacy for posting on the SRCFL website in support of the mission of SRCFL.
Section 7 – Term of Office: The term of office of the vice president shall be one year. The vice president shall then automatically succeed the office of president-elect for one year.
Section 8 – In the event of a vacancy in the office of the vice president, the Board of Directors shall have the power to fill this vacancy until the next regular election.
Section 9 – Duties of Recording/Corresponding Secretary: The recording secretary shall execute the duties essential to this responsibility: 1) record the happenings of all council meetings and all meetings of the Board of Directors; 2) send minutes to all board members in a timely fashion as determined by the President. 3) keep a permanent computer file of the minutes of all meetings; 4) cooperate fully with the successor by turning over up-to-date records within thirty (30) days of retirement from office, 5) circulate proposed amendments to each member at least thirty (30) days in advance of the meeting at which the amendments are to be voted upon, 6) cooperate fully with directions from council meetings and/or meetings of the Board of Directors regarding needed correspondence and notices; The secretary shall serve as a member of the board of directors, shall maintain accurate minutes of meetings, papers and records of the SRCFL.
Section 10 – In the event of a vacancy in the office of the secretary, the Board of Directors shall have the power to fill this vacancy until the next regular election Section 11 – Duties of Treasurer: The treasurer shall execute the duties essential to this responsibility: 1) maintain accurate and up-to-date records; 2) have custody of the funds of the council which shall be deposited in the name of Secondary Reading Council of Florida of the International Reading Association; 3) sign checks on behalf of the council; 4) cooperate fully with an annual audit and, within thirty (30) days of retirement from office, turn over to the successor all funds, accounts, and books of the treasurer. The treasurer shall serve as a member of the board of directors, maintain the financial records of the SRCFL, maintain the checkbook and make all disbursements thereof. In addition the Treasurer shall receive membership dues, make deposits and communicate to the membership director, the membership roster. The treasurer will maintain records to facilitate tax exempt status and financial accounting for income tax filing as a non-profit organization. The treasurer shall turn all records over to her/his successor.
Section 12 – In the event of a vacancy in the office of the Treasurer, the Board of Directors shall have the power to fill this vacancy until the next regular election
Section 13 – Duties of Membership Director: The membership director will work closely with the treasurer to maintain the membership roster and collect fees for membership and events. The Membership Director will provide information to the President for review, before being sent to the webmaster, to communicate information related to membership, networking among members, and other opportunities related to membership, networking among members, and other opportunities related to our mission for members.
Section 14 – In the event of a vacancy in the office of the Membership Director, the Board of Directors shall have the power to fill this vacancy until the next regular election
Section 15 – Duties of Past President: The Past President shall serve as an advisor to the board of directors for the year following their active term as president. He/she shall have full voting rights on the board of directors.
Section 16 – Duties of Presidential Advisor: The president may elect to have an additional advisor who will be invited to attend all meetings. This advisor is a non-voting member, but may speak during open forum.
Section 17 – The term of treasurer, membership director, and secretary shall be one year; however, these officers may serve up to two more additional terms immediately following their first term in office.
Section 18 – Elections will be held at the annual SRCFL conference in the spring. The term runs from the beginning of the fiscal year, July 1st through the end of the fiscal year, June 30th. No officer will be eligible for nomination to the same position for more than three consecutive years.
Section 19 – Forced Resignation: Any officer who is not performing the duties as described above, three times throughout the course of the fiscal year, may be asked to resign from his/her current position by the President for the rest of the fiscal year. At that time, the Board of Directors will meet to discuss replacement candidates, and a vote will ensue to decide replacement candidates.
ARTICLE V – Board of Directors
Section 1 – Function. The Board shall exercise general supervision and control over the property and affairs of the SRCFL. It shall have general authority to administer the affairs of the SRCFL between membership meetings. It shall be responsible for organizing regular meetings and an annual statewide conference of SRCFL. Decisions made by the board of directors shall be made by majority vote if a vote is required.
Section 2 – Composition: The Board of Directors shall consist of all current officers and the chairpersons of the standing committees.
Section 3 – Meetings: The first meeting of the Board of Directors shall be held no later than July so that the standing committees may be appointed and the yearly calendar may be established with the Program Committee. The Board of Directors shall be empowered to hold such meetings, at the discretion of the President, as it shall deem necessary, and at such times and places as the president may determine. No less than three (3) meetings shall be held each year. The board shall meet for work sessions as necessity dictates and may do so in person, or telephonically or electronically. The president shall convene meetings of the board, or any two other officers may do so if they agree that a meeting is necessary to fulfill their duties.
Section 4 – Quorum: A quorum for a meeting of the Board of Directors shall consist 2/3 of the current amount of elected positions filled.
ARTICLE VI – Assembly
Section 1 – Composition: The assembly shall consist of the Board of Directors and all members of the council.
Section 2 – Function: The Assembly shall be the legislative body of the Secondary Reading Council of Florida and shall have full power and authority over the affairs of the council, within the limits set by these bylaws. It shall have authority to review decisions made by the Board of Directors and to accept or reject them.
Section 3 – Quorum: A quorum shall consist of 30% of those eligible to vote in the assembly.
Section 4 – Meetings: The assembly of the Secondary Reading Council of Florida shall meet 1 time each year.
Section 5 – Notification of Meetings: At least two (2) weeks in advance of each meeting, the secretary shall notify all members of the date, time, and place of the meetings.
Section 6 – Amendments to the Bylaws: The assembly of Secondary Reading Council of Florida shall have the power to amend these bylaws as provided in Article XII.
ARTICLE VII – Parliamentary Authority
The rules contained in Robert’s Rules of Order, current edition, shall govern the proceedings of the SRCFL, except in such cases as are governed by these Bylaws and special rules adopted by the SRCFL.
ARTICLE VIII – Nomination and Election of Officers
Section 1 – Election: All officers, except the president, president-elect, and vice-president, shall be elected in the spring.
Section 2 – Nominating Committee: The Nominating Committee shall be composed of at least three (3) members appointed by the president and approved by the Board of Directors. The Committee shall prepare a slate of nominees annually. Each nominee must be a member of the International Reading Association. Advance consent from each nominee shall be secured by the Committee.
Section 3 – Mode of Election: If the voting is to take place at a meeting of the council, after the slate from the Nominating Committee has been presented, including a short vita of each nominee, the president shall give an opportunity to propose nominations from the floor for each office at the spring conference. If nominations are not submitted from the floor, the secretary shall be directed to cast a unanimous vote. If there is more than one (1) nominee for any office, voting shall be by ballot. A plurality of the votes cast shall constitute an election. In case of a tie, a ballot for the two (2) highest nominees shall then be distributed. The results of the election shall then be announced.
If voting is to be by mail or electronic vote, the ballot and a short vita of each nominee shall be mailed or emailed, to each active member of the council at least four (4) weeks prior to the date the ballots are to be counted. Space shall be provided for write-in candidates, and the date for return of the ballot shall be clearly stated on the ballot. On the date specified on the ballot, the votes shall be counted by the Nominating Committee and the results reported to the president in office at the time. A plurality of the votes cast shall constitute an election. In case of a tie a ballot for the two (2) highest nominees shall be distributed by mail following the same procedure described above or shall be distributed at the next council meeting, following directions described in the first paragraph of this section. The results of the election shall be announced at the next council meeting or by newsletter or mailed announcement.
The president shall be responsible for reporting the newly elected officers to IRA Headquarters and to the state/provincial president, vice president, and coordinator before June 1, using the official forms provided by IRA.
Section 4 – Term of Office: Each elected officer’s term of office shall begin on July 1, following the spring election.
ARTICLE IX – Committees
Section 1 – Standing Committees: If possible, two (2) members of the outgoing standing committee, will remain on the newly formed standing committee for the upcoming fiscal year.
Section 2 – Executive Committee: The Executive Committee shall be composed of the president (who shall serve as chairperson), the president-elect, the vice president, the past president, secretary, treasurer, and Membership Director. Each member of the Executive Committee must also serve on an additional committee, decided by the chairperson. In addition, the executive committee shall prepare the agenda for the meetings for the Board of Directors and of the assembly; shall review reports of all committees prior to the meetings of the Board of Directors and of the assembly; and shall perform other responsibilities as directed by the chairperson. The committee shall meet at the call of the President.
Section 3 – Membership and Organization Committee: The Committee on Membership and Organization shall 1) collect dues and turn all money over to the treasurer; 2) keep an accurate record of total membership, including latest addresses and telephone numbers; 3) provide every board member and committee chairperson with such current list; 4) notify all members when their dues are due; 5) plan ways to secure new members and retain present members. The vice president-elect shall serve as a member of this committee.
Section 4 – Program Committee: The vice president shall be chairperson of the Program Committee. This committee shall make plans for all program meetings and be responsible for a computer file titled, Program Planner Committee with the appropriate fiscal year, which will contain the year’s programs with meeting dates, time, and places. It will also contain the names of the officers, committee chairpersons, and members with their addresses and telephone numbers. The yearbook should be in the hands of all members not less than two (2) weeks before the fall meeting.
Section 5 – Nominating Committee: The Nominating Committee shall function as defined in Section 2, Article VIII of these bylaws.
Section 6 – Number of Standing Committees: The number of standing committees may be increased or decreased upon the recommendation of the Board of Directors.
Section 7 – Mode of Appointment and Terms: The members of the standing committees shall be appointed by the president with the approval of the Board of Directors.
Section 8 – Chairpersons: The chairpersons of each standing committee shall be appointed annually by the president with the approval of the Board of Directors.
Section 9 – Temporary Committees: Temporary or special committees may be authorized from time to time by the Board of Directors or members at a council meeting and shall serve for a specified period.
Section 10 – Number of Members: The number of members of each temporary committee may be determined by the Board of Directors or the members at a council meeting. The number of members shall not be less than three (3).
Section 11 – Mode of Appointment: The members and chairpersons of temporary committees shall be appointed by the president with the approval of the Board of Directors and/or members at a council meeting.
ARTICLE X – Representation at the IRA Assembly
Section 1 – Representation at the Annual IRA Assembly: Representation of Secondary Reading Council of Florida at the Delegates Assembly of the International Reading Association shall be in accordance with that specified by the bylaws of the International Reading Association in Article VI, Section 1, which reads in part as follows:
“Each state, provincial, regional or special interest council of the [International Reading] Association shall be entitled to one delegate, provided the delegate has paid dues for the current year to the [International Reading] Association. . . . One person may represent only one council in the Assembly. A council may send an alternate for each delegate; an alternate may vote only when the delegate is absent.”
Section 2 – Representation at the Annual State Assembly: Representation of the Secondary Reading Council of Florida at the annual state assembly shall be in accordance with that specified by the bylaws of the state council.
ARTICLE XI – Amendments
Section 1 – Origin: Amendments to the bylaws shall be proposed by 1) a quorum of the Board of Directors; 2) the Bylaws Committee; or 3) by a majority of the voting members present at a meeting of the council.
Section 2 – Procedure for Amending: Amendments may be adopted by the affirmative vote of two-thirds of the members present at a meeting of the council provided a quorum has been declared. The amendments must have first been presented at the previous meeting, and/or the proposed amendments circulated to each voting member at least thirty (30) days in advance of the meeting at which the voting on the amendments is to take place.
Section 3 – If a vote is to take place via the internet, a deadline for voting will be established. Amendments may be adopted by the affirmative vote of 30% of council member votes that are received by the deadline. The amendments must have first been presented via email or on the SRCFL website to each voting member at least thirty (30) days in advance of the email vote on the amendments.
Section 4 – Incorporation: Amendments adopted as described in Sections 2 and 3, shall be incorporated into these bylaws. Copies of all amendments shall immediately be sent to the Council Coordinator at IRA Headquarters and to the state/provincial president and coordinator.
ARTICLE XII – Dissolution
In the case of Dissolution of the SRCFL, any assets remaining after the payment of debts or provisions therefore shall revert to the International Reading Association.